Fleet management
Fleet records for work trucks, vans, and jobsite equipment
Your fleet is not a car pool; it is how revenue gets to the job. CrewCommand keeps every van, box truck, trailer, and piece of rolling equipment tied to inspections, logs, damage history, documents, and maintenance schedules.
One record per asset | not a tab in a shared spreadsheet
Most trade shops start with a fleet list in Excel. It works until three people edit different copies, a driver texts a damage photo that never gets filed, and nobody can answer which truck had the last oil change.
CrewCommand attaches circle checks, fuel and odometer logs, damage reports, registration documents, and PM schedules directly to each vehicle. When a driver fails a brake-light check at 6:45 AM, the office gets an email, not a voicemail at 4 PM.
If you are comparing tools, see how this differs from spreadsheets or paper logbooks, or jump to digital circle checks and maintenance tracking for the workflows that usually break first.
Real shop scenario
Monday morning, three vans out before the office opens
Your lead tech completes a circle check on Van 2 from the yard. A marker light fails. On paper, that form might sit in the cab all day. In a group text, it gets buried by job updates.
With CrewCommand, the failed item hits the admin inbox by email, stays on Van 2's inspection history, and the shop can schedule a fix before the van is back on a long run. Fuel and mileage from the same field session attach to the vehicle record automatically.
What lives on each vehicle record
Vehicles, trailers, and equipment
Service vans, pickups, box trucks, trailers, jetters, compressors, one fleet module for rolling assets.
Inspection history
Every circle check with pass/fail results, submitter, and timestamp, not a PDF in a shared drive.
Odometer logs
Mileage entered from field mode feeds maintenance intervals and gives admins a clear picture per truck.
Fuel logs
Drivers log fill-ups from their phone. No glove-box logbook, no end-of-week data entry.
Damage reports
Dents, scratches, and cab damage documented with photos. Admins review status from the back office.
Maintenance schedules
PM intervals per vehicle with due alerts and a 6:00 AM daily digest in your company timezone.
Documents
Registration, insurance, and permits stored on the asset your team already looks at.
Email alerts
Failed inspections, new damage, and maintenance due, configurable under Settings → Notifications.
Questions about this workflow
Does CrewCommand replace GPS or telematics?
Can drivers log fuel and mileage from their phones?
What trades use CrewCommand for fleet?
Explore next
Get fleet records off the shared spreadsheet
Start with one van. Add inspections, logs, and maintenance as your shop is ready.